Hosting a meeting, training or conference?

Frequently asked questions

• Why should I choose Utrecht as my next event location?

  Utrecht is one of the most strategically located cities in Europe for business events. Situated in the heart of the Netherlands, it offers excellent accessibility from Amsterdam Airport Schiphol (just over 30 minutes by car or train), making it ideal for both national and international guests.

  With its rich history, modern infrastructure, and dynamic business ecosystem, Utrecht combines charm with convenience. The city is known for its sustainability ambitions and vibrant innovation hubs, making it a smart choice for forward-thinking companies.

  Van der Valk Exclusief’s Utrecht region hotels are located along major highways and close to public transport, offering flexible event spaces, group accommodations, and full-service support – all in one place.

  Find more information here.

• How far are your venues from Amsterdam Airport Schiphol?

  Our hotels in the Utrecht region are located just over 30 minutes from Amsterdam Airport Schiphol. Whether you travel by car or public transport, the journey is smooth and direct. Shuttle services can be arranged upon request.

• Are the Van der Valk Exclusief hotels in the Utrecht region accessible by public transport?

  The hotels are easily accessible by public transport.

  By direct bus from Utrecht central station it will take:

  • Utrecht: 8 minutes
  • Vianen: 20 minutes
  • Houten: 25 minutes
• What types of meeting rooms are available and what are the capacities of the Van der Valk hotels in the Utrecht region?

  The hotels have multifunctional meeting rooms – from small boardrooms to medium-sized meeting rooms and large exhibition floors.

  View the capacities:

  • Hotel Houten | Up to 650 people | 30 rooms
  • Hotel Vianen | Up to 700 people | 22 rooms
  • Hotel Utrecht | Up to 500 people | 24 rooms
  • Hotel Woerden | Opening mid-2026 | To be announced

  Or contact us to find the most suitable location.

• I need a large capacity, are there enough rooms at the Van der Valk Hotels in the Utrecht region?

  The hotels in the region offer nearly 600 hotel rooms collectively. Utrecht 185 rooms, Houten 207, and Vianen 202. Mid-2026 Woerden will add another 185 rooms.

  The hotels collaborate: within just 15 minutes’ drive your guests can stay at multiple hotels for one large event, fully arranged. A shuttle service is also possible.

  View all capacities.

• Can I host a multi-day event with overnight stays?

  Absolutely. Our hotels offer nearly 600 comfortable guest rooms across the Utrecht region. You can easily combine locations to host large events with overnight accommodations for your team or attendees.

  Read more about group stays.

• Do you offer hybrid or virtual meeting options?

  Yes, our venues are equipped with modern AV technology to support hybrid events. Whether your audience is fully in-person, remote, or a mix of both, we ensure a seamless experience.

  Read more about hybrid events.

• Are meeting packages available at Van der Valk Exclusief?

  Van der Valk Exclusief hotels in the Utrecht region offer various meeting packages per part of the day, including facilities such as free WiFi, coffee and tea, and snacks. The use of a projector and projection screen or an LCD screen is also possible.

  Packages can be extended with breakfast, lunch, dinner, drinks, savory treats, or additional sweets according to your wishes.

  We are always ready to explore the possibilities with you.

  Get in touch.

• How many parking spaces are there and how many electric charging points do the Van der Valk Exclusief hotels have?

  Each hotel has ample parking, and thanks to the short distance from the highway, our hotels are easily accessible for a hassle-free event.

  Hotel Vianen

  • 650 parking spaces + 200 overflow spaces
  • 16 charging points

  Hotel Houten

  • 750 parking spaces
  • Charging points under construction - will be 40 points

  Hotel Utrecht

  • 330 parking spaces + 170 extra parking spaces on P2
  • 12 charging points

  Hotel Woerden

  • To be announced
• Is English spoken at the hotel and during the event?

  Yes. The majority of our staff is fluent in English and experienced in working with international guests. We ensure that your entire event runs smoothly, from arrival to check-out.

• Do your hotels offer international cuisine and dietary options?

  Yes, our chefs are experienced in serving international guests and offer a wide range of menu options, including vegetarian, vegan, halal, and gluten-free choices. We’re happy to tailor the catering to your needs.

• Can I get support with planning and coordination?

  Yes, you’ll be assigned a dedicated contact who will guide you through the entire process: from the first quote to the last goodbye. We offer full-service support, including AV technology, catering, accommodations, and logistics.

  Contact us to get a personalized quote.

• How can I request a quote or reserve a room at Van der Valk Exclusief Utrecht region?

  We are always ready to explore the possibilities with you. Contact us here.